Residential Body Corporate Services

Administration

    • Pay insurance premiums and obtain renewal quotations
    • Process insurance claims
    • Establish and maintain the roll and registers
    • Maintain and keep records as per Legislation 
    • Make available the records for inspection
    • Keep the Common Seal
    • Provide advice and support to Committee members and individual lot owner


Secretarial

    • Convene and attend the Annual General Meeting, Committee Meetings and Extraordinary General Meetings set out in the Administration Agreement as per legislative requirements
    • Prepare and distribute Notice of Meetings as per legislative requirements
    • Record and Distribute minutes of meetings as per legislative requirements
    • Prepare and Distribute notices of Vote outside of Committee Meetings as per legislative requirements
    • Prepare, record and distribute resolutions of Votes outside of a Committee Meetings as per legislative requirements
    • Arrange for the appointment of a returning officer ( engagement at an additional cost to the Body Corporate)


Financial

    • Open and maintain the Body Corporate bank account including a daily bank reconciliation
    • Pay all accounts (eft or bpay) – twice a month
    • issue levy contribution notices to lot owners
    • Receipt levy contribution payments
    • Manage arrears levy collection & assist debt collection agencies (debt collection at an additional cost to the offending Lot Owner)
    • Prepare financial statements at any time requested by the Committee
    • Prepare and arrange an audit of financial statements (if required)
    • prepare draft budgets
    • preparation of business activity statements (if required)
    • preparation of documentation for income tax return